Add a new holder

Holders can be added to your register when issuing or transferring securities. Before adding a new holder, first create the contacts that will make up the holder, if they do not already exist.

To add a new holder to your register:

1. Go to Transactions and click on Issue securities or Transfer securities.
2. At the Transaction type and holder step, select the Transfer type and Security.
   • If issuing securities, select Create new holder.
   • If transferring securities, under Buyer, select Create new holder.
3. Select the type of holder you want to add. The information required will depend on the type of holder being added.
4. Click Next.
5. Select the contacts associated with the new holder from your existing contacts:
   • For Individual or joint holders, click Add individual and select an individual contact. Repeat as necessary to add joint individuals.
   • For Bare trust holders:
     • Click Add trustee and add an individual or company contact. Repeat as necessary for trustees.
     • Click Add beneficial owner and select an existing individual contact. Repeat as necessary for beneficial owners.
     • If there is a holding company, select Yes under Holding company, and select a company contact.
   • For Company holders, select a company contact.
   • For Trust/Superannuation fund holders, select a trust contact.
   • For Partnership holders, select a partnership contact.
6. Click Next. If the combination of contacts you have selected already exists as a holder, you will get a warning message. You will have the option to:
   • Use the existing holder for the transaction.
   • Create a new holder using the selected contacts for the transaction.
7. On the Transaction details step, enter the settlement date, quantity and other transaction details. Click Next.
8. On the Confirm transaction page, review the information you have entered. When you are happy, click Confirm transaction to create the new holder in your register and process the transaction.
9. When the transaction has finished processing, the new holder’s name (next to the Buyer label) will become a link to their holder details page.
10. The new holder will receive an email notification with instructions on how to sign up to the Investor Centre if they do not already have a user account.

To view holders:

1. From the menu, go to Holders and click All holdings.
2. Here you can view current holders, view nil holdings and Export holders.