The AML/CTF verification centre gives you an overview of the verification statuses of all the contacts in your client database.
To access the AML/CTF verification centre:
- Click on the user icon on the top right-hand corner of the Issuer centre.
- From the dropdown menu, click on Client centre.
- In the client centre menu, click on AML/CTF verification.
The verification data is split into categories according to the types of contacts and types of verification you can perform, with a tab for each category:
- Companies
- Individuals
- Trusts
- Partnerships
- PEP and watchlists
- Wholesale status
- Death check
- Country comparison
Companies, Individuals, Trusts and Partnerships tabs
These tabs list the contacts, categorised by contact type, and display the details of the verification statuses of each contact of that type.
The Individuals tab can be further filtered by All, Beneficial owners, and Beneficial owners excluding nil holders.
Summary table
The Summary table summarises the issuer-determined Identity statuses of the contacts in the category, displaying total numbers for each level of compliance; Compliant, Not compliant, and Compliance not determined.
Details table
The Details table lists each contact in the category and displays details which are relevant to their verification status, as well as the statuses themselves. This table is split into two tabs, Australia & New Zealand and Other, because GreenID can be used to do AML/CTF verification on contacts in Australia and New Zealand, while other countries will require a separate process. You can sort and filter by most column headers to determine which contacts need to be verified, and who is missing necessary information or documents.
The Trusts details table has a third tab, Super funds, which can be verified using the Australian Tax Office’s Super Fund Lookup service.
PEP and watchlists tab
The PEP and watchlists tab displays the Politically Exposed Persons(PEP) and watchlists status of all individual contacts.
It can be filtered by All, Beneficial owners, and Beneficial owners excluding nil holders.
You can also perform bulk PEP screening from the Details table.
Summary tables
The summary section has two tables.
The Issuer/Self identified table summarises the issuer or self-identified PEP status of the contacts, displaying total numbers for each level of compliance; Not a PEP, Low risk PEP, Medium risk PEP, High risk PEP, and not determined.
The GreenID table summarises the statuses of contacts who have been verified by GreenID, displaying total numbers of contacts Found, Not found and Not determined.
Details table
The Details table has 2 tabs. The Contacts tab lists all individual contacts and displays details which are relevant to their PEP status, as well as the statuses themselves:
- Date of birth supplied: Whether or not a date of birth has been supplied (GreenID requires a date of birth to perform a screen).
- Date last screened: The date the contact was last screened using GreenID.
- Status (GreenID): The PEP and watchlist status returned from GreenID screening.
- Status (Issuer): The PEP status entered by the issuer or self-identified by the investor.
- Last change date: The date the PEP and watchlist status returned from a GreenID screening last changed.
The Bulk PEP screen reports list the results from bulk PEP screens.
Performing a bulk PEP screen
Note: Using GreenID will incur a cost per individual lookup.
- In the Contacts table, select the contacts you wish to screen by checking the box in their row.
- From the Actions menu, select PEP screen selected contacts.
- Confirm you wish to conduct the PEP screen by clicking Screen now.
- The PEP screen will run as a background task. To view the results, go to the Bulk PEP screen tab on the PEP and watchlists tab and click on View details or the link in the description column. This will take you to the report page.
- The table on the report page lists:
- Contact names: names of the contacts screened.
- Date previous screen: the date of the last (if any) previous screen.
- Status previous screen: the status returned on the previous screen.
- Status this screen: the status returned this screen.
- Change: If there has been a change in status between this screen and the previous screen.
Wholesale status
The Wholesale status tab displays the wholesale client/sophisticated investor status of each holder by issuer.
The wholesale status for the holder is calculated based on the issuer preferences for the Wholesale client default settings (or any specific overrides) set up in the Issuer profile , so in this case holders are listed by issuer.
Summary table
The Summary table summarises statuses of the holders, displaying total numbers for Valid, Invalid and Not determined.
Details table
The details table lists all holders by issuer, their HIN/SRN number, and their wholesale status.
Death check
The death check tab lists individual contacts and displays their alive or deceased statuses.
It can be filtered by All, Beneficial owners, and Beneficial owners excluding nil holders.
The deceased status for an individual contact can be set by the issuer in the contact’s contact details page Identification details section.
Summary table
The Summary table summarises statuses of all contacts, displaying total numbers for Alive and Deceased.
Details table
The details table lists all contacts and includes their country of residence, date of birth and deceased status.
Country comparison
The Country Comparison table lists all contacts, comparing their tax countries against other countries given in their identification details, and flags any inconsistencies.
Summary table
The Summary table displays the total number of contacts with inconsistencies.
Details table
The details table is split into two tabs, Individuals and Entities. For both, you can see whether complete comparison data has been supplied, and if there are inconsistencies in the data when compared to the tax country.
The Individuals tab can be filtered by All, Beneficial owners, and Beneficial owners excluding nil holders. It displays the countries given for the following identification details; Address, country of citizenship, phone number and tax country.
The Entities tab displays countries given for the following identification details; Address, country of registration or establishment and tax country.