Investor verification

You can verify your investors and it’s associates electronically by using GreenID or manually by maintaining their relevant ID up to date.

Verifying investors and their associates using GreenID

To verify an investor using GreenID they must have an address in Australia or New Zealand otherwise it must be done manually (see below).

To turn On GreenID:

1. From the main menu, go to Issuer > Profile.
2. In the investor verification section, check Enable investor verification..
3. Click Save.

Individuals (Including Individual investors, Directors, Beneficial Owners and Individual Trustees)

• Rule Set N (“Safe Harbour”) provides three alternative sets of requirements, each of which complies with the electronic “safe harbour” provisions, defined in Australia’s Anti-Money Laundering and Counter-Terrorism Financing Act (AML/CTF Rules). This is an example of a “combination” rule set, in which any one set of criteria, of the alternative sets offered, may be met for the overall verification to be successful.
• Under Rule Set N, two data sources are required to pass in order to achieve a successful verification. Background sources are checked first by GreenID using name and address information. If two matches cannot be found using these background sources, GreenID will attempt verification using a document verification service (DVS) with a passport or drivers license number. Because of this process it is possible that even though a passport or drivers license number was provided in the verification attempt, a successful result may be achieved without the need to use the DVS information. In this case, the passing data sources in the result will not include the passport or drivers license DVS sources. It does not mean the numbers provided were incorrect. It means the pass was achieved without the need to use these sources under the provisions provided in Rule Set N. 
• This also includes a watch list service for individuals. Watch lists contain the names of known criminals, sanctioned individuals, politically exposed persons (PEP) or other high risk individuals. Screening your applicants against watch lists can help you comply with regulatory requirements or simply give you extra assurance about who your customers are. The Premium Dow Jones Watch List Service searches data gleaned from more than 1,000 watch lists and provides additional profile information compiled by the Dow Jones Risk and Compliance team.

To verify an individual, find the investor either from the search feature, cap table or investor list, and click on their name to access the Investor details page.

1. Click on the Investor details tab.
2. Click on the Individual you want to verify.
3. In the GreenID section, click Verify with GreenID.

Companies

• You can verify a company using the GreenID company database.
• You can verify the directors and the major beneficial owners of companies by following the steps above.

Superfunds and trusts:

• You can verify the individual trustees (if applicable) by following the steps above.
• You can verify a corporate trustee (if applicable) using the GreenID company database.
• You can verify the beneficial owners of Superfunds and trusts by following the steps above.
• You can verify directors and the major beneficial owners of the corporate trustees (if applicable) by following the steps above.
• You can verify the existence of Superfunds using our Superfund lookup (Free).

Validating an address:

You may need to validate an address before being able to run a verification. To verify an address:

1. In the details section, click edit.
2. In the Address section, click Enter address using address validator.
3. Select the Country of Residence.
4. Type in the address and select the correct address from the results provided.
5. Click Save.

Supplying an associates Identification Number for a successful GreenID verification:

If there is no ID number recorded under an associate’s details, a message will be displayed in the GreenID section informing you that to increase your chances of a successful verification you should supply an identification number.

To supply an Identification Number of an investor or associate:

1. In the associate’s details section, click edit.
2. In the AML/CTF section, click Add document.
3. Select the Document type.
4. Enter a Document label.
5. Enter a Document reference number.
6. Click Save.

Verifying investors manually 

If you choose not to use GreenID or for some reason GreenID can't verify an investor or associate, you can upload a copy of their ID to their profile.

To supply a copy of an Investor or associate’s ID:

1. In the details section, click edit.
2. In the AML/CTF section, click Add document.
3. Select the Document type.
4. Enter a Document label.
5. Enter a Document reference number.
6. Click Attach new file to upload the document.
7. Check Verified by issuer to ensure it’s been verified by you.
8. Click Save.