Clients can generate holding statements for their investors which include all the investors’ holdings in the client’s issuer stable. The statements contain the transaction history and performance of the investment/s over the selected period or day.
Once generated, you can view a PDF document containing all the statements to be issued. Upon review, if there is missing or incorrect data, the data can be updated and the reports regenerated as often as required. Once you are satisfied, the system allows you to email the statements to all investors whose email is recorded. For investors whose email address is not recorded, the system generates an additional PDF document containing the statements for these holders for posting.
Before generating the reports, ensure the NAV price of the security is up to date. Failure to have the correct prices uploaded will result in erroneous information in the statements. To learn how to upload prices click here: Upload security price data.
To generate and distribute Holding statements to your investors, from the menu click Statements.
Generate statements for investors
Click Generate statements at the top of the Statements table.
Date range
Select a date range. You can also select a single day.
Select issuers and securities
Select which securities in which issuers you wish to create statements for.
- Include all issuers and all securities.
- Choose which issuers and securities to include.
- Select the issuer you wish to create the statements for from the Select issuer drop down.
- Select the security/ies you wish to create the statements for from the Select one or multiple securities drop down or click on the Include all securities check box to include all securities.
- You can repeat this process to add more issuers and securities
Select investors
Choose which investors from the selected securities to generate statements for.
- Include all investors. Include all investors in the selected securities.
- Exclude some investors. Type in the Select investors you want to exclude field to search for individual investors to exclude.
- Manually select who will be included. Type in the Select investors you want to include field to search for individual investors to include.
- Include holdings with a NIL balance at end of period. If selected, holdings from the selected securities with a NIL balance at the end of the period (but did hold a balance at some time during the period) will be included.
Statement preferences
Default preferences can be set in the Statement preferences tab in the Statements view, and overridden for individual reports in the Create new statement report view.
- Display security value on statement
- If checked, price and value will be displayed in the statement.
- If unchecked, price and value will not be displayed in the statement.
- This option must be checked to allow payments, distribution/dividend statements and profit/(loss) to be displayed on the statement.
- Display payments on statement
- If checked, payments (e.g Dividends) will be displayed in the transaction table of the statement.
- If unchecked, payments will not be displayed in the transaction table of the statement.
- Display distribution/dividend summary on statement.
- If checked, a summary of distributions/dividends will be displayed in the Summary section of the statement.
- If unchecked, a summary of distributions/dividends will not be displayed.
- Display profit/(loss)
- If checked then a profit/loss section is included in the statement.
- If unchecked then no profit/loss will be displayed in the statement.
- Display tax components on statement
- If checked, franking credits will be displayed in the statement.
- If unchecked, franking credits will not be displayed in the statement.
- For trust-type issuers, Display fees and costs on statement.
- If checked, the statement will display tables for each trust holding showing the fees and costs deducted from the investment, and the fees and costs deducted from the investor's account.
- For company-type issuers, Display tax components on statement.
- If checked, the statement will display tables for each company holding showing tax components.
- Include any additional terms to add on the statement.Any additional terms included here will be displayed at the end of the statement
Click Generate report. The statement report will be generated as a background task.
Send statements to investors
Once the statement report is ready, it will be added to the Generated statements tab in the Statements table.
To view the statements, click on the link in the description column of the table.
In the Statements section different Download files are available
- Statements for all investors (single collated file). Click Download to review all the statements in a single collated file
- Statements for all investors (individual files for each investor). Click Download to review all the statements a individual files for each investor
- Statements for postal investors (individual files for each investor). Click Download to download only the statements for postal investors
Statement communications are created in the Client centre outbox. Click View and send statements via Outbox to approve and send the emails. For investors that do not have an email address on record, see how to manage postal communications.